Heffernan Bookkeeping & Payroll
Hospitality Bookkeeping & Stock Management in Leinster
Practical bookkeeping. Better stock visibility. Clearer business decisions.
Running a hospitality business means balancing customers, suppliers, staffing, stock and costs. We help take the pressure off your bookkeeping while working towards a clearer picture of how your business is performing.
Hospitality Is Different. Your Bookkeeping Should Reflect That.
Publicans, bar owners and restaurant managers deal with daily takings, weekly deliveries, changing menus and stock that can walk out the door. Generic bookkeeping often misses what matters most in a busy venue. We keep your records organised around the way hospitality really works.
Accurate sales records
Till reports, card takings and cash need to line up with what reaches the bank, night after night.
Supplier purchases
Breweries, distributors, wholesalers and food suppliers all invoice differently — every invoice needs to be captured and matched.
Bank reconciliations
Regular reconciliation shows exactly what has been paid, received and is still outstanding.
VAT preparation
Different VAT rates on food, drink and services make organised supporting records essential.
Stock control
Kegs, bottles, spirits and food are cash on the shelf. Knowing what you have — and what went missing — matters.
Cost monitoring & monthly reporting
Clear monthly figures help you spot rising costs and falling margins before they become a problem.
Our Hospitality Services
Everyday bookkeeping and stock support for hospitality businesses. See full details on our services and pricing pages.
Bookkeeping and financial records
Your sales, purchases and expenses recorded accurately and kept up to date, so you always know where the business stands.
Bank reconciliation
Every bank movement matched to a sale, invoice or expense — no surprises, no missing payments.
VAT preparation and organised supporting records
VAT figures prepared from properly organised records, ready for filing and easy to support if questions arise.
Supplier invoice and purchase records
Supplier invoices captured and tracked so you can see what you are spending, with whom, and what is still owed.
Monthly management reporting
Plain-English monthly reports on sales, costs and profit so you can make decisions with confidence.
Stock management support
Help with stocktakes, product setup and variance review so you can see where stock — and money — is going.
ClearLedgers Hospitality software
Our private hospitality software bringing POS reports, stock, stocktakes and bookkeeping together in one place.
Meet ClearLedgers Hospitality
ClearLedgers Hospitality is my private hospitality-focused software, built to bring bookkeeping and stock management closer together. It reflects my belief that hospitality businesses need more than organised accounts: they need useful information to help them understand costs and business performance.
- Sales records from POS reports
- Purchasing & supplier records
- Stock management & stocktakes
- Financial reports
Software Features
Our bookkeeping service is delivered through ClearLedgers. Choose a feature to see it in action.
ClearLedgers · Sales · daily takings · The Leinster Arms (Demo)
| Day | Z-report | Takings | Card | Cash |
|---|---|---|---|---|
| Mon 14 | Z-1184 | €640.00 | €520.00 | €120.00 |
| Tue 15 | Z-1185 | €712.50 | €590.00 | €122.50 |
| Wed 16 | Z-1186 | €805.00 | €660.00 | €145.00 |
| Thu 17 | Z-1187 | €1,190.00 | €980.00 | €210.00 |
| Fri 18 | Z-1188 | €2,310.00 | €1,890.00 | €420.00 |
| Sat 19 | Z-1189 | €2,554.50 | €2,104.50 | €450.00 |
| Sun 20 | Z-1190 | €1,620.00 | €1,310.00 | €310.00 |
Z-1189 · Sat 19 Sep
€2,554.50
Drinks €2,214.00 · Food €340.50
September takings
€38,336.00
Card €30,720.00 · Cash €7,616.00
Till totals are entered from each day's Z-report. Card and cash are kept apart so each can be checked against the bank.
- Supplier invoices captured from documents
- Sales and payment tracking
- Outstanding amounts at a glance
Screens shown with the fictional demo pub, The Leinster Arms.
You run the venue. We keep the books in order.
Bookkeeping, stock and reporting for pubs, bars and restaurants across Leinster.
Why Work With Us?
Learn more about Derek and how we work.
Hospitality & stores management experience
Practical experience behind the bar and in the stores — we understand how a busy venue actually runs.
Focused on hospitality
A service shaped around the needs of pubs, bars, restaurants and hospitality operators.
Clear records & monthly reporting
Tidy, reliable records and reports you can actually understand.
Technology-led approach
ClearLedgers keeps your records organised, secure and accessible.
Personal, straightforward service
You deal directly with Derek — no call centres, no jargon.
Works alongside your accountant
We complement your accountant's year-end and specialist tax work rather than replacing it, handing over clean, organised records.
How Our Hospitality Service Works
Who it's for
Pub owners, publicans, bar managers, restaurant owners, hospitality operators and multi-site hospitality businesses across Leinster.
What we do
Bookkeeping, bank reconciliation, VAT preparation, supplier and purchase records, monthly management reporting and stock management support.
Where ClearLedgers fits
Your records are kept in ClearLedgers Hospitality, our private software, bringing bookkeeping, POS reports and stock together in one place.
Your accountant stays involved
Keep your existing accountant for year-end accounts and specialist tax work. We hand over clean, organised records.
Who We Work With
Pubs and publicans
Bars and licensed premises
Restaurants
Cafés
Hotels and hospitality operators
Multi-site hospitality businesses
Let's Talk About Your Hospitality Business
Whether you want to outsource your bookkeeping, improve your financial reporting or explore better stock management, let's discuss your requirements.
Arrange an Initial Consultation